- Manage daily office administration and support company-wide operations.
- Maintain organized digital and physical filing systems.
- Prepare letters, reports, presentations, contracts, and company documents.
- Manage company correspondence, incoming emails, and administrative requests.
- Schedule meetings, appointments, and maintain management calendars.
- Coordinate office supplies, equipment, and administrative requirements.
- Maintain accurate records of contracts, permits, licenses, agreements, and corporate documents.
- Track expiration dates of licenses, permits, visas, insurance policies, and other company records.
- Assist management in preparing reports and business documentation.
- Follow up with team members regarding pending reports, documents, approvals, and deliverables.
- Monitor the company Operations Hub, internal trackers, and task management systems.
- Escalate overdue tasks and unresolved issues to management when necessary.
- Maintain records of invoices, payments, and company expenses.
- Coordinate with Finance and external accountants regarding documentation requirements.
- Assist with employee onboarding and offboarding processes.
- Maintain employee records and documents.
- Coordinate leave records, attendance tracking, and HR documentation.
- Support recruitment activities, interview scheduling, and candidate communications.
- Provide direct administrative support to company management.
- Handle confidential information with professionalism and discretion.
Candidate requirements:
- Highly responsible
- Detail-oriented
- Exceptionally organized
- Excellent follow-up skills
- Trustworthy and reliable
- Always professional
- Focused
- Responsive
- Respectful
- Excited to learn new things and grow with the company
- Fast learner
- Can-do approach
- Outstanding English communication skills, both in writing and oral
- Strong proficiency in Microsoft Office, Google Workspace, and spreadsheets.
- Ability to work independently with minimal supervision.
- Comfortable working in a fast-paced and growing company environment.
- Ability to work under pressure
- Ability to prioritize tasks
- Accommodation in Abu Dhabi City
Nice-to-have:
- Previous experience in administration, office management, executive assistance, or business support roles.
- Experience in holiday home, hospitality, property management, or real estate industries.
- Command of typical short-term rental / holiday home software and systems (Property Management System, Pricing Tool, etc.)
- Command of typical short-term rental / holiday home channels (Online Travel Agency like Airbnb, Classifieds like Property Finder, etc.)
- Immediate availability to join.
- Command of language other than English that is wildly spoken in the UAE
- Driving license valid in the UAE under residency visa
- Own visa
- Accommodation in central location of Abu Dhabi
- Own, ideally exclusive, mean of transportation
- Ability to speak in other language widely spoken in the UAE
Our offer:
- Unparalleled professional growth opportunity within the same or other departments
- Hand-to-hand work with founding team
- Trainings and support programs
- 1on1 mentoring program and feedback sessions
- Respectful, meritocratic, fun working environment
- Start-up culture
- Up to AED / month - depending on candidates experience, visa requirements and mean of transportation
- Discretionary bonus depending on individual and company performance
- 30 days of paid leave
- Medical insurance
- Technical support (e.g. laptop, SIM card, phone, etc.)
- Company expenses covered (e.g. fuel, parking, phone bills)
Pay: AED3,000.00 - AED4,000.00 per month
Experience:
- Holiday Home: 2 years (Preferred)
License/Certification:
- UAE Driving License (Preferred)
Location:
Work Location: In person