Front Desk Receptionist

Duties (Responsibility)

· Receive, direct and communicate telephone messages and fax messages

· Meet and greet guests and guide them to respective cabins and conference rooms

· Monitors the pick-up and delivers the mail

· Sorting and distributing post

· Arranging courier

· Maintain the general filing system and file all correspondence

· Assist in the planning and preparation of meetings, conferences and conference telephone calls

· Maintain an adequate inventory of office supplies

· Respond to public inquiries

· Provide secretarial support & coordinate with HR for interviews and meetings

· Provide administrative services for Human Resources & other Department that may require your support.

Duties (Accountability)

· Employee Monthly Timesheet monitoring

· Coordinate with production department & submit production report with efficiency of machines and employees

Qualifications:

• Education:

Ø Bachelors degree and/or Diploma

• Experience:

Ø At least 2 years relevant experience in a same role or administrative support

• Skills and Competency:

Ø Strong computer skills with working knowledge of Microsoft Office (Word, PowerPoint, Excel & Outlook) required.

Ø Must enjoy learning new systems and be tech savvy

Ø Strong customer service mentality and ability to interface and work effectively with all levels of internal and external guest while maintaining a professional demeanour

Ø Great organization skills and attention to detail with an ability to maintain a high degree of accuracy.

Ø Prior front office/reception experience handling incoming calls utilizing a multi-line phone system preferred

Ø Demonstrated record and strong commitment to excellent attendance and punctuality

Ø Ability to graciously and calmly handle difficult or irate customers, demonstrating concern for their issues while assisting or redirecting as appropriate

Ø Demonstrated ability to deal with sensitive issues and information and maintain confidentiality

Ø Must have positive, enthusiastic attitude, strong sense of accountability/work ethic, and enjoy solving challenges

Job Type: Full-time

Pay: From AED3,500.00 per month